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DRAFT Minutes of the Twenty Fifth Annual General Meeting of Arts Access Aotearoa Te Putanga Toi ki Aotearoa

Friday 21 May 2021 at 6.00 pm, in the Upper Chamber, Toi Pōneke Arts Centre, 61 – 69 Abel Smith Street, Te Aro, Wellington

The meeting commenced at 6:20 p.m.

1. Welcome

Board member Te Aturangi Nepia-Clamp opened the meeting with a Karakia Timatanga

On behalf of the Board and staff, Chair Karen Webster welcomed the attendees, noting a special welcome to Arts Access Aotearoa’s founding Patron, Mel Smith, and founding Executive Director, Penny Eames.

Present and Apologies

Board Chair Karen Webster read the list of apologies and asked the Board to move that the apologies be accepted.


Mel Smith (Founding Patron, Arts Access Aotearoa); Penny Eames (Founding Executive Director, Arts Access Aotearoa); Robyn Hunt (AccEase); Judith Jones (Te Papa); Carolina Borges (NZSO); Paul Dacombe-Bird (Te Ara Korowai); Imogen Goldsmith (Te Paepae Arahi Trust); Monica Nicholas; Iván Eiroa Santamarina; Prabha Ravi (Natraj School of Dance); Emma Spooner (MCH); Simon Waldron; Eliecer Reverol; Claire Noble; Amy Boswell-Hore; David Feliua'I; Haz Forrester; Rajeev Mishra; Jacqui Moyes (Homeground); Anna Wooles (Homeground); Aimmee Martin (Homeground); Hazel Te Hinengaro (Homeground); Phillipa Mita (Homeground); Phoebe Hillyer-Brandt (Homeground); Karen Webster (Chair, Arts Access Aotearoa); Te Aturangi Nepia-Clamp (Trustee, Arts Access Aotearoa); Lynley Hutton (Trustee, Arts Access Aotearoa); Jo Burrell (Trustee, Arts Access Aotearoa); Stew Sexton (Trustee, Arts Access Aotearoa); Ruth Smithers (Trustee, Arts Access Aotearoa); Paige Sullivan (Board Youth Representative, Arts Access Aotearoa); Richard Benge (Arts Access Aotearoa); Benedict Reid (Arts Access Aotearoa); Kezia Bennett (Arts Access Aotearoa); Christopher Ulutupu (Arts Access Aotearoa); Dawa Devereux (Arts Access Aotearoa); Stace Robertson (Arts Access Aotearoa); Kate Hiatt (Arts Access Aotearoa); Dev Singh (Arts Access Aotearoa)


The Ven. Wiremu (Bill) Kaua ONZM JP (Kaumatua, Arts Access Aotearoa); Doris Kaua (Former Trustee, Arts Access Aotearoa); Grant David (Chapman Tripp); Felicity Birch (Wellington City Council); Bernadette Cavanagh (Ministry for Culture and Heritage); Julie Clifton; Claire Johnstone; Prudence Walker (Disabled Persons Assembly); Stephen Wainwright (Creative New Zealand); Emma Robinson (Philanthropy NZ); Sue McCabe; Raewyn Hailes (CCS Disability Action); Shauna Mendez (Stroke Foundation); Roslyn Hefford (Department of Corrections); Tanea Heke (Toi Whakaari); Jonathon Hendry (BATS Theatre); Nic Lane (Everybody Cool Lives Here); Jackie Lloyd (Lion Foundation); Carl Ross (Te Matatini); Trish Harris (Crip the Lit)

Moved that the apologies be accepted.

Stew Sexton/Frances Turner….CARRIED

2. Minutes of the Twenty Fourth AGM – Wednesday 27 May 2020

The Board Chair asked if there were any matters arising from the Minutes of the Twenty Second AGM – Wednesday 27 May 2021. No matters arising.

Moved that the minutes be adopted as a true and correct record of the AGM held Wednesday 27 May 2020.

Lynley Hutton/Ruth Smithers….CARRIED

3. Presentation of Annual Report for 2020

The Chair began by acknowledging the impact of the COVID-19 pandemic in 2020, for everyone in Aotearoa New Zealand and across the globe. The Chair acknowledged Arts Access Aotearoa’s staff, trustees, funders, sponsors and supporters who helped the organisation adjust to new ways of working, and kept the organisation’s service running, providing support to Arts Access Aotearoa’s communities, especially to those who are vulnerable to change, experiencing mental ill-heath, disability and uncertainty.

The Chair thanked Arts Access Aotearoa’s funders and supporters, with special thanks for core funding from Creative New Zealand, contract funding from Ara Poutama Aotearoa Department of Corrections and Oranga Tamariki, and significant grants from Foundation North and Wellington City Council.

The Chair highlighted some of Arts Access Aotearoa’s achievements over the previous year, including:

  • Noting the hardship that many experienced during the national lockdown and subsequent alert level disruptions, the Chair expressed admiration for the way that the creative spaces sector adapted to using digital platforms to stay connected to their artists and communities during the lockdown.

The Chair thanked Hon Carmel Sepuloni, Minister for Arts, Culture and Heritage and Disability Issues, for recognising the value and potential of creative spaces with the Creative Spaces Initiative: an $18 million fund to be distributed by Manatū Taonga Ministry for Culture and Heritage over three years. In late 2020, Arts Access Aotearoa partnered with the Ministry to provide an advisory and support service to assist the application and reporting process for the recipients over the longer-term. The Chair said that the Creative Spaces Initiative was a high note and milestone on which to end a challenging year.

  • In 2020, Arts Access Aotearoa celebrated its twenty-fifth anniversary, the Chair said it was a pleasure to have two people present, who were there at the beginning of Arts Access Aotearoa’s journey - the first executive director and founder Penny Eames and the first Chair of the Trust, Mel Smith.
  • In Auckland, the Auckland Creative Spaces Advisor provided practical empowering support for Creative Spaces particularly in governance, IT support and mapping the many creative spaces across the district. In December we delivered Empowering Auckland’s Sector of Creative Spaces and Arts Programmes: Strategic Plan 2021–2023, based on research and findings from a survey we conducted with 24 creative spaces and arts programmes in the Auckland region, and will drive the organisation’s activity in Auckland over the next few years.
  • Uncertainty around COVID-19 meant that Arts Access Aotearoa decided to present Te Putanga Toi Arts Access Awards 2020 as a pre-recorded digital event - another first for the organization. The Chair thanked the Arts Access Aotearoa staff for the extraordinary work they did to make this happen in a short time frame.
  • COVID-19 interrupted delivery of Arts in Corrections programmes in 2020, so Arts Access Aotearoa focused on supporting Corrections staff and continuing to build the network of artists who will deliver arts programmes and projects, as well as provided strategic advocacy to Correction, to help it deliver access to arts engagement under the Hōkai Rangi Strategy to deliver better outcomes for Māori.
  • The Arts for All network was supported remotely until we were able to meet in person and there was a flurry of community regional meeting towards the end of the year. We saw successes with the Royal New Zealand Ballet’s announcement in April that it would livestream videos of previous productions was seen by Audio Described Aotearoa as an opportunity to include blind patrons in the audience.

 In August, Arts Access Aotearoa contracted a part-time Policy Principal to provide policy development and advocacy. This role involves working with central Government, Manatū Taonga Ministry for Culture and Heritage, Ara Poutama Aotearoa Department of Corrections and Creative New Zealand. It has also provided the delivery of the three-year strategic plan for Auckland.

  • The Chair thanked everyone who donated to the “$25 for 25 years” fundraising campaign, launched during Te Putanga Toi Arts Access Awards 2020.

The Chair thanked the Arts Access Aotearoa team: staff, volunteers, trustees and our kaumatua Bill Kaua for helping the organisation get through a challenging but ultimately successful 25th Anniversary Year.

Executive Director Richard Benge welcomed the guest speakers from the Home Ground Collective and acknowledged Trustee Olivier Lacoua, who was in attendance from Tahiti via Zoom call. Richard acknowledged Mel Smith, Penny Eames, and all the former Arts Access Aotearoa trustees in attendance. Richard thanked all the current Board members for upholding the mission outlined in the trust deed and keeping the organisation on track, and then introduced and thanked each staff member.

Richard presented the 2020 Annual Report “What’s the story?” with a slide show of images from report and Arts Access Aotearoa’s work throughout 2020:

  • Te Puna Toi |Access, Inclusion and Participation: Richard said that the third edition of Ngā Toi mō te Katoa: Arts For All was produced in 2020. The cover image of the new edition is of dancers Rodney Bell, suspended in his wheelchair, and Brydie Colquhoun, performing at the Commonwealth Games Arts Festival in Australia 2018.

Also started in 2020 is the next major undertaking for the Access, Inclusion and Participation programme – the Disabled Artists Network, engaging and supporting Deaf and disabled artists to advocate for access, an achieve their career and creative goals.

  • Manaaki Hapori | Community Engagement: Richard noted this programme covers Arts Access Aotearoa’s work with creative spaces – organisations that deliver arts programmes for people with limited access. COVID-19 meant that creative spaces across the country had to keep their programmes running remotely through much of 2020, which was a huge achievement.
  • Te Ao Marama | Sector Advocacy and Profile: Richard said that Arts Access Aotearoa’s biggest annual advocacy event is Te Putanga Toi Arts Access Awards. It’s the time when we celebrate the incredible work happening in our communities. In 2020 the Awards were delivered online, which was a big achievement for the organisation. Presenting the awards digitally meant that many more people were able to see the event, and we were pleased to be able to seamlessly incorporate captions, audio description and sign interpretation into the video.
  • Toi Ara Poutama | Arts in Corrections: Richard invited the Arts in Corrections Advisor Chris Ulutupu to talk about the autobiographical one-man show called Shot Bro: Confessions of a Depressed Bullet that creator Rob Mokaraka performs in prisons around the country. Chris said that through the show, Rob tells the story of his mental health, how he was shot by the police and how this changed his life. Rob shares his journey through depression, living through a traumatic experience and coming out the other side. Rob performs the show in prisons around the country, to spread aroha and encourage audiences to acknowledge and express their emotions - something that may not seem like a big deal to many people, but is hugely challenging for people inside prison
  • Te Pito Whakamarama | Information Centre: Richard said that the information centre programme is led by the Communications Manager, with input from all the staff members. It covers the Arts Access Aotearoa website which is updated regularly with resources, stories and events, as well as two regular e-newsletters.

Richard thanked the attendees for listening to the story of Art Access Aotearoa in 2020. While it was a challenging year, because we have been through this pandemic together, we share a common bond. Richard said the essential thing for everyone at Arts Access Aotearoa in 2020 was to remain in service to the people and organisations that connect us, and care for people who are vulnerable in the community. Richard expressed his gratitude for everyone at Arts Access Aotearoa and all their hard work in 2020.

Moved that the Annual Report 2020 be adopted

Te Aturangi Nepia-Clamp/Frances Turner….CARRIED

4. Presentation of Audited Accounts to 31 December 2020

The Chair introduced Dev Singh, who presented the 2020 financial accounts.

  • Dev directed the attendees to the 2020 Statement of Financial Performance on pages 8 and 9 of the Performance Review document, which showed that the organisation made a net surplus $13,706 in 2020. Dev advised the 2020 surplus is $10.1k higher than originally budgeted and is $12.1k higher than the 2019 surplus.
  • Dev said that the main reason for the higher than budgeted surplus was that COVID-19 restrictions delayed roll out of the scheduled Arts in Youth Justice Residences project, resulting in lower than anticipated expenditure on the project in 2020. This also meant that less project revenue for the Arts Programmes in Youth Justice Residences: 2021 Pilot project could be recognised in 2020, which has had an impact on the organisation’s bottom line.
  • On the revenue side of things, Dev advised that the total revenue in 2020 was $775,383, of which 80% came from central or local government, and 17% came from donations and fundraising.
  • On the expenditure side of things Dev advised that the total, combined operating and non-operating expenses came to $762,000, with employee related expenses comprising 68% of the total expenditure.
  • Dev said that the total net assets have increased from $199,821 at 31 December 2019, to $213,527 at 31 December 2020.
  • Arts Access Aotearoa’s liquidity ratio at 31 December 2020 was 1.9, which means that for every dollar of current liability, the organisation had 1.9 dollars in assets, readily convertible into cash to pay for it.

Moved that the 2020 audited financial accounts be received.

Ruth Smithers/Lynley Hutton….CARRIED

5. Appointment of Honorary Solicitor and Auditor

The Board Chair acknowledged and thanked Grant David of Chapman Tripp, advising that Grant has agreed to continue as Honorary Solicitor for Arts Access Aotearoa.

Moved that Grant David of Chapman Tripp be appointed Honorary Solicitor.

Stew Sexton/Ruth Smithers….CARRIED

Moved that Integrity Financial Audits be appointed Auditor.

Te Aturangi Nepia-Clamp/Lynley Hutton….CARRIED

6. Other business

Arts Access Aotearoa’s founding patron Mel Smith offered his congratulations to the Chair, the Executive Director and everyone involved with the organisation over the last 25 years, noting that it is no mean feat to sustain an organisation like this for so long. Mel said that Arts Access Aotearoa has made a significant contribution to New Zealand, the organisation has done tremendously well over the years, and he has every confidence that it will continue for many more years to come.

At 7.05pm, the formal part of the meeting concluded and there was a 20-minute break for refreshments.

7. Presentations by Jacqui Moyes / Home Ground

Richard Benge welcomed Jacqui Moyes, who was previously the Arts in Corrections Advisor at Arts Access Aotearoa. Richard said that the strength of the current Arts in Corrections programme was built on the excellent foundation laid by Jacqui, who went on to co-create the Home Ground initiative, supporting women who have experienced incarceration or are engaged in the justice system.

Jacqui introduced the members of Home Ground who were present: Anna (creative producer, online facilitator, artist), Hazel (poet, singer, songwriter), Philippa (artist) and Aimee (artist). The Home Ground group performed an original song, written by Hazel.

Jacqui paid tribute to Anita Grafton, co-founder Home Ground who passed away in 2020, and shared a story about how the Home Ground crew assembled in Anita’s hospital room to watch the 2020 Arts Access Awards, where Home Ground was highly commended.

Jacqui talked about how and why the Home Ground developed, noting that there was no space where women could process the impact of their experiences in the justice system. In 2015 Jacqui and Anita worked together on a project in partnership with Goethe Institute and German artist Uta Plate, called The Looking Glass Project. The project was short and intense, and sowed the seeds of Home Ground.

Jacqui talked about Home Ground’s projects:

  • Project Tahi: based in the community, this was a programme for women on probation, community sentence and recently released from prison.

Jacqui asked Philippa to share her experiences of project Tahi. Philippa described the experience as, gut-wrenching, noting that on the first day she chose a seat by the door in case she needed to run away but as the project progressed, her usual seat slowly moved closer to the rest of the women. Philippa said that at the start of the project her confidence, trust and self-esteem were low, but these improved over the duration of the project, and she soon started painting again.

  • Project Rua: this project was delivered inside prison, which is difficult place to work as it’s always a challenge to bring people and equipment into a secure institution. It is also a challenge to prepare people to deliver programmes inside prison. Going forward, the project will have formerly incarcerated people serve as peer mentors to those who are still incarcerated.
  • Project Toru: for this project they worked with two groups, inside and outside of Arohata Prison, to weave together the connections between the inside and the outside, working together.

Jacqui asked Hazel to talk about her experiences on project Toru. Hazel noted that participants can leave the programme whenever they want, however they all keep coming back. Hazel found that there were opportunities to develop creative work inside prison, but this did not continue outside prison, which can be very isolating. Taking part in the Home Ground project helped Hazel’s creative talent to emerge again. Hazel remarked that it feels amazing to be a part of other women’s journeys as they come out of prison, and to see how many people also want to support women who have experienced incarceration. Hazel expressed her thanks to everyone who supports the Home Ground initiative.

Jacqui said that the COVID-19 lockdown was very hard on the Home Ground community, but despite the challenges they did manage to deliver project Wha: which is a project to build a strong advocacy and awareness campaign on the challenges women and whānau face in the justice system

Jacqui said that thanks to funding from Manatū Taonga Ministry for Culture and Heritage, Home Ground has funding to deliver project over the next few years.

The Chair thanked everyone from Home Ground for their enlightening presentation.

The Chair introduced each of the trustees, and said it is a pleasure to work alongside the other Board members to support the work that Arts Access Aotearoa does.

The Chair thanked Jacqui Moyes and the Home Ground artists, the meeting guests and the Arts Access Aotearoa staff and volunteers. The Chair then invited Te Aturangi Nepia-Clamp to say a few words and officially close the meeting.

Te Aturangi Nepia-Clamp introduced himself and outlined some of the ways his life and career have intersected with Arts Access Aotearoa’s work, long before he was a member of the Board. Te Aturangi recounted his time as an Artist in Residence at the Lake Alice Hospital where he worked as an art tutor and was commissioned to create a major carving. Although working in a psychiatric hospital was nerve wracking at times, Te Aturangi found that with respect, care and sharing, people were won over, and the arts are a powerful avenue for healing.

Te Aturangi noted that this was the third AGM he has attended in recent days, and of all the three AGMs, the group assembled here was the most eclectic, and the glue that connects this eclectic group is love, caring, and good people wanting to do good things. Te Aturangi acknowledged Penny Eames and thanked her for having the vison to establish Arts Access Aotearoa.

At 8.13 pm, Te Aturangi Nepia-Clamp closed the meeting with a karakia Whakamutunga.


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